Document Management and Plan Approval

Compel® Document Management and Plan Approval ensures a consistent, efficient and auditable process for distributing and tracking compensation plans and other related documents. Customers are able to create, publish, view, approve and track plan documents and other key documents, such as SPIF eligibility rules, from within the Compel solution. Compel makes document management easy by leveraging a document creation and distribution wizard along with status and alert information for plan recipients and compensation analysts.

• Creating & Publishing Documents: Compensation analysts can easily create a document profile and attach a document in any file format, including MS Word, MS Excel, Adobe PDF, etc. This capability enables administrators to distribute and track not only annual plan documents, but also a variety of related sales communication documents throughout the year.
• Viewing Documents: Sales representatives and executives have an at-a-glance view of their documents directly in the Documents section of their dashboard and can view them at any time. Compel notifies payees every time a new document is published on their dashboard through an alert message pop-up when they first log in. Documents requiring approval are flagged with an icon indicating that an action is required and appear first on the list.
• Approving Documents: Sales representatives and executives can approve documents directly from the Documents section of their dashboards. Clicking on any document name brings the participant to the Document Details pop-up, which indicates the created and published dates and allows them to approve any documents that were flagged for approval by the compensation analyst. The approval checkbox becomes available only after the user has viewed the document, safeguarding against unwarranted approvals.

Enabling SOX Compliance

• Prevent approval reversal and deletion of approved documents
• Ensure users cannot make changes to documents published to them -
   before or after they accept the contents
• Record & report ìapprovedî status, payee name and date
• Maintain an ongoing historical record of all approvals
• Prevent published documents from being deleted
• Archive expired, obsolete or infrequently used documents
• Delete only unpublished document profiles

To learn more about Compelís flexible Document Management capabilities and how they enable SOX compliance and the efficiency and accuracy of compensation plan management, follow the link below.